Spica's time management and access control solution - part of a world class hotel, Mons

The system includes Time&Space software, DOG09 time recording terminals and Indala proximity readers

Hotel Mons is a member of WORLDHOTELS, a carefully selected portfolio of independent hotels that guarantee high quality standards and services. Mons has been included in its First Class Collection.

Time recording for employees

Mons uses Spica's Time&Space system for employees' time recording and access control. The system includes Time&Space software, DOG09 time recording terminals and Indala proximity readers. The employees use combined proximity/magnetic cards to access secured areas. Access control is centralised, and employees are granted or rejected access depending on pre-set criteria. Time&Space enables Mons managers to efficiently manage human resources in accordance with the occupancy of the hotel and bookings.

Security and privacy for guests

Access to 111 comfortable rooms and three luxurious apartments is implemented using the VingCard Classic electronic locking solution, supported by the Vision software, a reception desk application, including a multi-track encoding system and electrical locks programmer 2210 LockLink. In addition to enhanced control, the electronic locking system simplifies the work of room maids and enables them to react faster thanks to accurate real-time information on room occupancy provided by the reception desk.

A combined use of Spica's and VingCard's access control systems ensures full access control, enabling easy control of passages between individual rooms and floors

Guests' security is ensured through the use of unique cards that eliminate the need to replace the lock or issue a new key when one is lost. Each room has a central switch with a slot for the key card that turns on the power on entering the room. This has reduced electricity use by 30 to 40 percent on average. VingCard's system of autonomous remote access controllers is used to monitor access to the restaurant, fitness centre and the elevator.

Guests use the magnetic card issued at the reception desk to enter all access- controlled areas in the hotel. In addition to guest data, the card can include graphic elements, for example, the hotel's logo, the logo of the event taking place in the congress centre or the guest's photo. To print these data, Mons uses Fargo DHP 825 printer. Spica's Time&Space, a time management and access control solution, and VingCard's electronic locking system are both integrated with the hotel's business system. This ensures timely exchange of information among various services within the hotel. For high security events, a combined use of Spica's and VingCard's access control systems ensures full access control, enabling easy control of passages between individual rooms and floors.

With a view to enhancement

Friendly and attentive service is a core value at Mons. To be able to achieve this goal, Mons strives to simplify access to hotel facilities and services. Speaking of future plans, Mr Cad explains: "We plan to extend the application of magnetic cards soon and to use them for payments in the restaurant, payment of other supporting services, and for access to shared rooms." By linking existent systems, Mons will be able to gather information on guests' habits with a view to enhancing its PR management and further improving the quality of services.